Xavier’s Resource Planning System

Educational ERP

Technology can become the “wings” that will allow the educational world to fly farther and faster than ever before—if we will allow it." - Jenny Arledge

XIn order to provide simpler and efficient system of e-governance within the institution, it is decided to adopt and implement Xavier’s Resource Planning System (XRPS) for the smooth and effective functioning of various units of college. Xavier’s Resource Planning System (XRPS)is the comprehensive enterprise solution and fully integrated web-based college management system built for St. Xavier’s College Jaipur in association with Mastersoft, a Nagpur based IT company. XRPS is a next generation college management software based upon Cloud Technology that aims to automate the Academic and Administrative processes. XRPS stakeholders includes students, teachers, technical staff, non-technical staff, managerial staff, parents, alumni, etc. The XRPS has a wide coverage with the integration of various packages as listed and shown in the diagram below

• Dashboard

• Courses Administration

• Faculty Administration

• Registration and Admissions

• Student Administration

• Timetable Management

• Attendance Management

• Internal Examinations (I & II)

• Leave Management

• Feedback Management

• Cultural Event Form

• Fee Management System

• Payroll Management

• Curricular Planning

• Academic Flexibility System

• Curriculum Enrichment System

• Finance Management

• Inventory Management

• Visitors Management

• Website and Notice board

• Library System and e-content system

However, the entire solution of XRPS is designed on a modular approach that gives flexibility to our stakeholders to choose desired modules as per their requirements. All the information on XRPS needs to be managed in a time sensitive manner along with the applicable rules and policies through remote access

• Proper means of exchanging information between various departments and clubs/committees

• Better interconnection between various bodies of college

• Easy way to keep the up-to-date records of students and staff

• Better utilization of time for staff for performing administrative tasks that could be handled automatically.

• Better accuracy in maintaining the financial records and automation in calculating Fee balances or to find Fee defaulters, automation for computing the staff's salary

• Easy means to access old records and maintain them for a longer period of time

• Online Time-Table management and in daily assigning the substitutes for free periods

• Students can access attendance, timetable, and fees related information

• Helpful in implementing Learning Management System for online learning

• Better means to provide parents and guardians the fast access to the students ‘performance and records

• Helpful in the preparation for the NAAC assessment

Features of XRPS

• End-to-End solution: XRPS

  solution provides you a fully integrated end-to-end solution to manage all the functions and activities required for your education institution. It manages high volumes of critical information with hundred percent of accuracy helping you to run your institution more smoothly and efficiently

• Streamlines Educational process

  XRPS helps in proper documentation and standardization of education process by setting up protocols for each and every process

• Automates important functions: XRPS

  automates critical functions like fee collection, salary computation, time-table, Examination, mark-sheets etc. helping educational institutions to effectively improve productivity, efficiency and accuracy of their entire system.

• Increases productivity and efficiency of the staff:

  It helps organizations to handle the same amount of work by less staff thereby allowing the rest of the man power to be deputed in other productive works.

• Saves lot of Man hours that directly means saving of a lot of money: It helps in

  automation of various critical tasks such as fee collection, salary management etc saves a lot of man hours that directly reflects to expenditure of the organization.

• Reduces paper work:

  It has an in-built document management system that helps organizations to reduce their paper consumption to a great extent which is not just cost effective but is eco-friendly as well.

• Strengthens relationship between different user entities:

  It shows relationship between various user entities such as Management, Staff, Faculty, Students and Parents plays a vital role in the development of student.

• User Friendly Interfaces:

  It is designed with easy to use, interactive and user-friendly interfaces that help non-expert users to perform complex functions without any difficulty.

• Comprehensive Reporting System:

  XRPS is a powerful mechanism to generate accurate and robust reports with a great deal of flexibility.

• Ensures Data Security:

  XRPS ensures complete security of data and various security measures have been implemented to tighten the security at the database level as well as at the application level.

• Easy Centralized Backup Options :

  XRPS makes easy to manage database-backup system. The database backup and restoration processes both are simple and easy and don't require any database expert to perform these activities.

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